Create Email Signature Outlook Express

Including an email signature in each and every email you send out is important to the success of your business. Not only will your customers know how to contact you, your friends and other people you correspond with will be able to refer someone they know that might need your services.

In this tutorial we will create an email signature in Outlook Express.

To see what should be in your signature refer to Email Signature in the Email archives.

If you are looking for instructions for Outlook please refer to Create Email Signature Outlook

To create an email signature in Outlook Express:

  1. Open Outlook Express.
  2. Click Tools in the top toolbar then select Options.
  3. Click the Signatures tab in the dialog box.

Create a new signature

  1. Click the New button in the Signatures section (second section down from the top and on the right).

    A new name appears in the white box to the left of the New button called Signature #1.

Rename the signature

  1. Click Signature #1 in the list and then the Rename button.

    A box appears around Signature #1 and it is highlighted.

  2. Type a new name for the signature. Something that will make sense to you later. Hit the Enter key to accept the name.

Edit Signature

Using the Text Option.

  1. Select the radio button beside Text. Type your signature in the white Text box. Hit Enter to create a new line.

Using the File Option

  1. This requires that you have already created a text file in a text editor like Notepad that contains your signature and remember where you saved it.
  2. Click the radio button beside File.
  3. Click the Browse button to navigate to the location of the file.
  4. Click the Open button once you have found the file.

Now that you have the signature created you have a few options:

  • Include the signature manually to each email.
  • Include the same email signature in every email message.
  • Include certain a certain email signature when using a certain email account.

Include Email Signature Manually

  1. After completing the steps above click Ok.
  2. When you have finished creating your email message hit Enter so the cursor is in the next empty line.
  3. Click Insert from the top bar then select Signature.
  4. If you have more than one signature created there will be a list. Select the one you wish to insert in this email.

Include Same Email Signature in Each Email Message

If you have only one email signature you can set Outlook Express to include the email signature you have created automatically.

  1. Back in the screen where you created the email signature at the very top is a check box beside Add signatures to all outgoing messages, click in the box.
  2. Now you also have the option to include the email signature in your replies and forwarded messages. Leave ticked if you wish to include, untick if you do not.
  3. Click Ok and you are done.

Test it out. Create a new email message and the signature is automatically inserted before you type your message.

Include a Certain Signature When Using Certain Email Accounts

When you set up Outlook Express you are permitted to have more than one email account set up. If you do, you can have a different email signature inserted depending on which email account you are using.

  1. In the screen where you created the email signature(s) select one of your signatures.
  2. Click the Advanced button in the bottom section.

    Another screen will pop up listing your different email accounts.

  3. Tick the email account(s) you wish to associate this signature with.
  4. Click Ok. Click Ok in the bottom of the screen that is left open.
  5. Now, before you create an email message, click Tools in the top bar then Accounts.
  6. In the list, click the account you wish to send the email message from.
  7. Click Set as Default button on the right then click the Close button.
  8. Create a new email message.
  9. The email account that you set as the default should appear in the From box and the email signature associated with that account should appear in the body of the email message.

If you selected the wrong account as the default you will have go back and to the step where you set the Default account or select the correct account from the From list, select the inserted signature and hit Delete then manually insert the correct signature from the Signature list.

So now you know how to create an email signature in Outlook Express and insert it in your email messages. As explained in Email Signature adding an email signature to each and every email message you send is an important free type of advertising your business.

Revised: January 15, 2006

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